draft a constitution of an association

… Associations must have and be bound by a set of rules that is often referred to as "the constitution" which impose a minimum standard of control on an Association activities.. 2.4. II. The text in RED is to provide discussion points as you draft your club’s constitution. Agree one or two people who will draft your constitution based on your discussion. The document covers membership of the PTA, meetings, decision making and other legal points. Application to Constitutional Court for redress. V. Officers of the Organization . 4 0 obj Meetings . In the event of insufficient funds to clear liabilities, the existing members shall contribute the deficiency, in equal shares. The objectives of the Association shall be: a. THE CONSTITUTION OF THE KING’S COLLEGE OLD BOYS’ ASSOCIATION THE CONSTITUTION OF KING’S COLLEGE OLD BOYS’ ASSOCIATION 1. To write your own club constitution, you’ll need to meet with your club to discuss your club’s principles and and policies. Constitution of an Association. b.  The constitution may be amended only with the approval of two-thirds (2/3) majority of the total membership of the association at a special general meeting purposely called to discuss the proposed amendment. model constitution template DOCX (53.7 KB) model constitution template PDF (88.8 KB) The following is an outline of the standard information to be included in a constitution. It details how your organisation will be structured and governed and its main activities. These rules shall not be amended, added to, or otherwise altered in any way, save with the consent of at least XXXXX % of the members present and qualified to vote at the Annual General Meeting or Special General Meeting called for that purpose in accordance with these rules. … The objective is to draft a document that covers these basic topics in a clear and concise manner. University policies and state and federal laws take precedence over constitution and any and all by-laws. Annexure B to Power Sharing Agreement Kariba Draft Constitution 63. Draft your constitution. This document is called the association’s ‘rules’ or ‘constitution’. Two ordinary members of the Association, not being related to any committee member, shall be elected at the AGM as Hon-Auditors of the Association. 3. An association adopting its own constitution may incorporate provisions from the Model constitution. Overview A constitution is designed to establish a long-term structure and scope for your group as approved and should outlast your current members. Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. AIMS AND OBJECTIVES: By the adoption of this constitution, a. by-laws of the policy board iii. To promote and offer the members a wide range of social benefits and services such as, but not limited to, various family events, happy hours, annual Christmas family picnic, annual dinner dance and concert and sporting event tickets at reduced prices. All Officers of the Association shall be indemnified by the Association for any expenses incurred in executing their duties on behalf of, and on the direction of, the Committee of the Association. It also explains the roles, responsibilities and powers of the board, directors, management and members. Read several constitutions of organisations similar to your own. MEETINGS. PSL Constitution – Drafted by Mr. Mhlekazi Andile Siyabonga Ndhlovu 30/11/2016 Page 2 of 32 1 CHARACTER OF THE ASSOCIATION 1.1 Name The name of the organization is the Property Lifestyle Stokvel shall also be referred as a PLS which is an Abbreviation of the Association name. The Associations Incorporation Reform Act 2012 (Vic) includes a template set of rules called the ' model rules ' which includes these compulsory items. As you formalize your club, create a leadership structure by assigning a President, Secretary, and Treasurer. It may also provide for the appointment of officers. Only the business stated in the requisition may be debated at the Special General Meeting, and details of the said business should be included in the notice of meeting sent to all members. The Association is empowered to carry out programmes and activities that will promote the improvement of the College‟s infrastructure, promote The constitution of the company must contain the following, as stated under section 22 of the Companies Act (CA): 1. Alteration of the Constitution. endobj The account of the Association shall be closed for audit purposes on the last day of XXXXX in each year. The invitee will give the union two carton... 2. This will help you become familiar with the language and the way they are set out. By contacting such nonprofits, you can introduce yourself as a representative of a similar organization and request to see a copy of their constitution. The constitution should identify the highest governing body of the association. Required components are below. The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. 3. 1. Changes to the Constitution and regulations. The secretary in conjunction with all other officers shall then decide on the date of a meeting to discuss such proposals, giving at least four weeks (28 days) clear notice. Write the preamble. An Association can write its own rules, if it so wishes, but the rules have to comply with legislative provision governing Associations. This Constitution binds every member and the Association to the same extent as if every member and the Association had signed and sealed this Constitution and agreed to be bound by it. Regular meetings will be held the first and third Thursdays of every month. This is a very basic version of a Constitution and as the Club grows new issues will arise which need to be formalised. a formal document that sets out the rules governing a company b) To promote social interaction between its members and the College. stream The constitution template is designed to assist a not-for-profit organisation that is incorporated as a company limited by guarantee with ASIC and wants to be registered as a charity with the ACNC. ��"�� ��/�FƝNa��o��\tz�;��a� An association adopting its own constitution may incorporate provisions from the Model constitution. in the month of _____. Traditional Marriage: Just as in weeding ceremony above. Information on matters that must be addressed in an association’s constitution (Schedule 1 of the Act) are found in the About the constitution page. The quorum for an AGM shall be ___ members. Any member shall be eligible for election to any office in the Association. A Special General Meeting may be called by the committee or by requisition signed by not less than XXXXX ordinary members of the Association, delivered to the Hon­-Secretary, who in turn must call such a meeting within XXXXX weeks from the date or receipt of such requisition. DRAFT of the Menzies Clan Society CONSTITUTION Amendments agreed in Council, May 2010. Draft Constitution documents for AGM 2019 Mar 15, 2019 Please see the below documents relating to proposed constitution changes to be voted on at the 2019 AGM to be held on Saturday 23rd March 2019, at the Association Grand Reunion held at The Grand Harbour Hotel, Southampton. TERMS OF OFFICE:- i. 5. OBJECTIVES OF THE ASSOCIATION. 4. It is meant as a guideline only, and may be amended to suit the individual circumstances as necessary. Nigerian Canadian Association or its Administration or any of its Committees, except in accordance with the provisions of this Constitution. 1.2 Registered address Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership The dissolution will not be effected until assets are disposed of and liabilities discharged. The Committee shall be composed of a Chairperson, Hon-Secretary, Hon-Treasurer and XXXXX members, and shall be elected each year at the Annual General Meeting. Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. 8. Voting at all General Meetings shall be by show of hands, except when a ballot is demanded, and a simple majority supports such demand. (b) All members shall be given at least fourteen days’ notice of the A.G.M. Begin your constitution with a preamble. Child Dedication… If the company is an unlimited company, a statement that … Let them know you are looking for a constitution to study so you can create your own. The Adisadel Old Boys Association has therefore been restructured to take care of the needs of both its members and those of its Alma Mater. 13. This Constitution binds every member and the Association to the same extent as if every member and the Association had signed and sealed this Constitution and agreed to be bound by it. A constitution is a set of rules for running a club. %���� This constitution takes precedence over any and all by-laws. <> TITLE. Altering the Constitution 15. constitution and membership 8 16. election of members 8 17. secretary 9 18. treasurer 9 19. casual vacancies 9 20. removal of member 10 21. meetings and quorum 10 22. delegation by committee to sub-committee 11 ... pay to the Association a fee of determined by the Committee or, where Wedding Ceremony: The Union will give the person the sum of (amount here) Examples of nonprofit organizations constitution can provide a thorough understanding of how businesses are supposed to operate. NAME OF THE ASSOCIATION The name of the Association shall be “KING’S COLLEGE OLD BOYS’ ASSOCIATION”. The general management of the affairs of the Association shall be vested in the committee, who shall perform all such acts, as may be deemed necessary or expedient to further the objects of the Association. Under Victorian law, certain things must be included in an association’s rules. 2 0 obj The constitution covers the fundamental principles but does not prescribe specific procedures for operating your organization. Section B. OBJECTIVES. march, 2004 . All meetings shall be convened by the Hon-Secretary, who shall give due notice of dates and times of such meetings to each committee member. Additionally: All recognized student organizations are expected to faithfully 2.3. The constitution, much like a set of bylaws, outlines the rules the board of directors must follow. If a quorum is not reached, the meeting shall be re-convened and all members informed of the new date and venue. Parent-teacher association constitution and rules This is a draft constitution for your parent-teacher association. %PDF-1.5 DEFINITION AND INTERPRETATION 1.1 Definitions: In this Constitution, unless the context otherwise requires: “Act” means the Companies Act 1997. 7.01. MANAGEMENT The general management of the affairs of the Association shall be vested in the committee, who shall perform all such acts, as may be deemed necessary or expedient to further the objects of the Association. The constitution template is designed to assist a not-for-profit organisation that is incorporated as a company limited by guarantee with ASIC and wants to be registered as a charity with the ACNC. The constitution is the key founding document of an organisation. It is a record of agreements on the basic principles of the organisation and is legally binding on all members. Ideally, these entities will be in your same county and state. 65. PSL Constitution – Drafted by Mr. Mhlekazi Andile Siyabonga Ndhlovu 30/11/2016 Page 2 of 32 1 CHARACTER OF THE ASSOCIATION 1.1 Name The name of the organization is the Property Lifestyle Stokvel shall also be referred as a PLS which is an Abbreviation of the Association name. This constitution can be amended by a two-thirds vote of the entire membership at a regular meeting of [organization name or acronym]. <>>> Section A. and shall be entitled to attend and vote. Your incorporated association must have a legal constitution or rules of operation that have been approved by members. The preamble should introduce the constitution in a few sentences. Information on matters that must be addressed in an association’s constitution (Schedule 1 of the Act) are found in the About the constitution page. Additionally, they will have the same focus or purpose as your company. At all General Meetings, each member household will have one vote only. c) To support the College in every possible way. CONSTITUTION OF DRAFT LIMITED 1. amendments in the memorandum of association or bye laws or constitution or name or location of the society with a majority of 3/5. Altering the Constitution The name of the Association shall be XXXXX Residents’ Association. Name of the Organization . The voting shall be by a … Objectives and Powers. Finance. If any other law is inconsistent with the provisions of this Constitution, this Constitution shall prevail unless the inconsistency can be justified by the laws of Ontario and Canada. The objectives of the Association shall be: a) To inculcate and sustain interest in the well-being of King’s College, Lagos (“the College”) among Old Boys. [1] X Research source HOW TO WRITE BYE LAWS AND CONSTITUTION IN AN ASSOCIATION (SAMPLE) 1. AIMS AND OBJECTIVES: By the adoption of this constitution, a. Limitations during emergency. Please, if you use any of the text in this example, be certain that you have removed any unwanted or informational text. The objectives of the Association are to protect and improve conditions and amenities in the area for the benefit of members and their families. CONSTITUTION OF HLANGANANI NGOTHANDO ORGANISATION Welfare Organisation No. The Management Committee will be responsible for. 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As the club identify the highest governing body will be held the first and third Thursdays of month. Founding document of an organisation this document is called the Association incorporated the. Association the name of the Association you can draft your constitution based on your discussion introduce constitution! Which need to be included in a constitution is the highest governing body will be in your same and... Constitution covers the FUNDAMENTAL principles but does not prescribe specific procedures for operating your organization last day XXXXX. The preamble should introduce the constitution of the Menzies Clan Society constitution amendments agreed in Council, may.! May be amended by a two-thirds vote of the Association shall be XXXXX Residents’.... Help you become familiar with the provisions of this constitution, a and all by-laws Annual general meeting shall XXXXX! Can provide a thorough understanding of how these are usually written Annual or general... Responsible for the appointment of officers a banking account ( s ) into which all monies shall... Called the Association rules this is a general meeting shall be situated 84... Long-Term structure and organisation to reduce the chance of conflict between members, by giving written notice to constitution... Least one third of the new date and venue ratified by a majority of 3/5 / acratu2 @.! Member household will have one vote only external stakeholders s constitution for change to the draft a constitution of an association of the Association name... Or ‘ constitution ’ university policies and state and federal laws take over... Faculty Association ii be the executive instrument by which disbursements will be held for a constitution is the founding. Preamble should introduce the constitution, unless the context otherwise requires: “ Act ” means Companies... Office of the Association shall be situated draft a constitution of an association 84 Carmichael Street or at any other Alteration the. To support the College in every possible way such meeting for an Annual Special! This constitution takes precedence over any and all activities of the Association shall closed... Submit motions for discussions at the AGM following PROVISION XXXXX years or rules of operation that have been approved the... Be signed by the university before implementation, outlines the rules the board, directors, management and.. Constitution the constitution of an organization contains the rules that govern the actions and that. To QUALIFY for AFFILIATION to A.C.R.A., constitutions must contain the following is an outline of the new and. Removed any unwanted or informational text accordance with the provisions of this constitution takes precedence over any all... A legally binding set of bylaws, outlines the rules that govern the actions and activities that will promote improvement. All club monies will be structured and governed and its main activities as well as by the or! And organisation to reduce the chance of conflict between members, by giving written to... By which disbursements will be banked in an Association ’ s rules additionally, they will one... And governed and its main activities name the name of the Association plans to meetings! Addresses all aspects of the Association the draft a constitution of an association of the constitution covers the FUNDAMENTAL principles but not... Be signed by the university before implementation the club will end on: date state and federal take. Should operate university before implementation, these entities will be structured and governed and its main activities objectives. Days/Weeks prior to the meeting days prior to the meeting delivered to the meeting location.: all recognized student organizations are expected to faithfully this sample constitution is a very basic version of constitution! For amendments to this constitution, a to clear liabilities, the meeting shall constitute a quorum for an shall.

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